Real-Estate Expert’s Guide For Finding A Good Property Manager

Because purchasing real estate is one of the most major investments you can make, it should not come as a surprise to learn that you need to make a smart decision for the person who will manage your property. You’ll want to choose someone who is not just experienced in managing rental properties but also has your best interests in mind when making decisions. If you make the wrong decision, you run the risk of losing key renters and making the process of investing in real estate much more difficult than it has to be.

You may still undertake extensive research and screening to identify the greatest possibilities that are accessible, regardless of whether this is your first time buying real estate or if you already own six other homes.

In addition to this, we have provided you with a list of questions that you need to ask a property manager during the interview process while at the same time providing you with important pointers. When you have finished reading this article, you will be well-equipped to locate and assess your possibilities, and you will be able to pick the appropriate property management with complete assurance.

You’ll want to choose someone who is not just experienced in managing rental properties but also has your best interests in mind. Three primary considerations have to be included in your analysis:. Price, degree of service and ability to handle challenges and achieve goals. Property managers provide property investors with all of the benefits while maintaining a low-cost structure. Prepare robust and difficult questions to ask the property management in order to assess their understanding of the market.

Step 1: Establish your selection criteria

First and first, while considering how to locate a professional property manager, you need to think of yourself in the role of an employer. This makes perfect sense when you consider that you are, after all, paying someone else to complete the task for you!

This indicates that you will require some criteria for the selecting process. Therefore, before beginning the search for potential candidates, it is important to have some notion of what it is that you are looking for.

Three primary considerations have to be included in your analysis:

  • Price
  • The degree of service
  • Capability to handle challenges and achieve goals.

A significant percentage of property managers will provide options that prioritize one of these considerations above the others. For instance, a property management may give an all-encompassing service together with technology that is on the cutting edge, but the cost of this service may be significantly higher. Or, they may be a low-cost supplier but have standardized their operations throughout wide areas, meaning they have no location-specific skills or experience to help mitigate hazards. In this case, they would not be a good choice.

Property managers who continuously innovate on their procedures and service models have discovered methods to provide property investors with all of the benefits while maintaining a low-cost structure.

After you have determined what it is that you are searching for, you can begin your search for possible applicants.

Step 2: Find a pool of property managers.

How do you go about looking for a good property manager? It’s usually a good idea to start with people’s personal recommendations. In addition to this, there is a wealth of information available online that you can use to assist you in vetting possible candidates and compiling a list of suitable property management businesses.

He continues by saying that you may look at what is being sold online to identify property managers suited for you. Put yourself in the position of a prospective tenant and go through rental ads online in the region where you live to discover which property managers are doing a good job of promoting their vacancies in order to locate some people who could be interested in moving in.

When you come across a potential candidate, you should immediately Google them and visit their website to gain an understanding of how they operate. Then, read reviews, investigate the company’s pricing model and the quality of the services they offer, and evaluate whether or not they meet the requirements you’ve laid down.

When you have compiled a list of roughly two to four different property management companies, the next step is to make contact with each applicant and set up an interview with them. Now comes the time for the initial examination!

Step 3: Conduct interviews with prospective property managers.

It is now time to get down to business and have direct conversations with the applicants who have applied for the position. How can you determine what inquiries to give to a property management during an interview? And how exactly do you go about selecting the most qualified property manager based on the discussion?

It would be beneficial if you prepared robust and difficult questions to ask the property management in order to assess their understanding of the market, proactiveness, and ability to position you for success. In order to help you through the process of this interview, we have compiled a list of eight questions for you to answer.

8 Questions You Should Ask When Interviewing a Property Manager

1: Can you outline your fee structure?

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What services are included in the ongoing property management fee charged by a real estate property manager, and what services need additional payment?

You need to make sure that you get a comprehensive explanation of the fees associated with property management so that you know exactly what you’ll be paying right from the start. For example, you want to find out if your management fee covers all of the possible tasks and responsibilities your property manager may have or if you’ll be charged extra for maintenance and inspections.

2: How many different properties do you handle at the moment?

The property management ought to provide you with information regarding the size of their team and the number of rental properties managed by each agent or team. It is not unusual for property managers to be overworked since they are responsible for maintaining an excessive number of investment properties, particularly if they are forced to physically carry out repetitious duties for each property under their supervision. That will result in a lower quality of service for you.

Regardless of the total number of properties they are responsible for managing at any given moment, the greatest property management companies will be transparent about the practices that have contributed to their company’s success. Those that have been successful in accomplishing this, for instance, will have utilized technology to not only make communication more readily available but also to automate mundane duties that would otherwise need to be carried out by hand.

3: How many years of industry experience do you have?

A property manager who has rich experience, particularly in your local market, is going to excel at making the right improvements to your investment property and mitigating risks.

Did you know that the typical age of a property manager is in their early twenties and that the typical length of time spent working in property management is between six and nine months?

4: How do you screen and select tenants?

It is essential to the success of property management to have a plan for how to source high-quality renters who will remain for an extended period of time. Finding a property manager that has a stringent tenant screening procedure and an effective advertising plan to maximize the potential tenant pool might be helpful if you are looking for a tenant for your rental property.

Remember to keep an eye out for indications that the property management will make efforts to maintain the satisfaction of the renters even after they have moved into your rented home.

5: What could your agency be doing better?

You are looking for evidence that the property management is conscious of their shortcomings and is making efforts to improve their procedures in order to deliver superior service.

Imagine for a moment that the property management company has a capable team, cutting-edge technology, and effective marketing. If this is the case, it is often a positive indicator that they are investing in their procedures and that they take the administration of properties seriously.

6: Do you have any recommendations on how I can reduce my risk or increase my return?

Even if this is your first meeting, the best property management experts will be able to suggest ways of increasing returns and reducing risks, such as making improvements to your property and locking in longer leases. Some of the other ways they can do this include selling the property or renting it out for longer periods of time. They should be able to explain what those thoughts are from the very beginning of the process.

Are you going to be the one in charge of managing my property?

It is not unusual to find out during the interview process that the individual you are speaking with is not necessarily going to be the person who will be in charge of the day-to-day administration of your property. As a result, you might feel more inclined to understand the expertise of the specific property manager who will be looking after your property unless the agency you’re interviewing has a team-based approach that has been shown to be successful. If this is the case, you should look elsewhere for property management services.

8: Do you have any questions for me?

You want to see evidence that the property management is making an effort to comprehend the specifics of what you anticipate from them. Therefore, they should question you about your preferred ways of communication, your pet peeves, and other such things so that they can operate within the boundaries that you have established for them.

In order to facilitate the process of decision-making for you, we have designed a free interview questionnaire form that you may use when conducting interviews with potential property managers. You can get the form here.

After conducting in-depth conversations with each of the most promising candidates on your short list, it’s time to pick one and put pen to paper on a management agreement for your residential property!

Seven things you should do when reviewing the property management contract

1: Go through the fee structure in detail

What you will be responsible for paying is the single most important aspect of the agreement that you must fully comprehend.

If you have seen a price listed that appears to be too good to be true, you could just have received a fantastic deal, or you might not be aware of certain additional property management expenses that are likely to show up later in the process.

In addition to the standard fee that is based on a percentage of the total rent, many property managers often charge additional costs for services such as the preparation of tribunals, administration, and lease renewals. You should also inquire about the number of inspections that the property management will perform each year and whether or not they will charge you any additional fees for this service. You should do all in your power to locate a property manager that charges a price that is open and honest and that covers everything.

Because of this, you need to give careful consideration to the cost structure outlined in your contract. Unfortunately, many people who invest in real estate have been subjected to unpleasant surprises in the form of unexpected bills for products and services that they had assumed were already included.

It would be helpful if you could additionally clarify which costs and responsibilities apply to the renter as opposed to you.

Within the framework of the fee structure, it is possible for them to include fees that are more pertinent to the tenancy than they are to the owner.

For instance, levying a fee against the renter in the event that they violate the terms of the lease. Because of this, it might be difficult for the owners to distinguish between the costs for which they are responsible and those for which the renter is responsible.

Check to see if your agreement is covered by all that is included in the contract.

You need to inquire about this as soon as possible if there is anything in the part that is handwritten or manually placed in by the property management.

2: Check the termination clause

You need to be informed of the repercussions of switching property managers or terminating the agreement early in the event that things do not go according to plan and you decide to do either of those things.

While you are looking at the termination clause, here are a few things that you should ask yourself:

First, are there any fees for terminating the agreement early?

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It’s possible that the benefits of altering your business model won’t be worth the expense of cancelling some contracts. Due to the fact that we do not “lock in” our property investors, we do not assess any penalties or fees when they terminate their agreement. Nevertheless, some property managers would charge you a few hundred dollars, and others may even charge you the total amount of the fees that they would have earned for the remaining time period of the agreement that you have signed with them. We strongly recommend avoiding the second option at all costs.

Do I need a reason to terminate?

You should look for a property manager who does not demand a justification to resign because this will provide you with greater flexibility and peace of mind.

We also propose that you include a termination provision in the contract that gives you the right to cancel the agreement without incurring any fees if the property management is unable to find a tenant within a predetermined amount of time.

3: Understand how the property manager will market your property

You need to be sure that the property manager you engage into an agreement with will put you in a position to succeed and is aware of the right way to promote the investment property you own before you sign the contract.

Your investment property will normally be marketed to prospective renters by property managers via the property manager’s website, leasing signboards, and newsletters.

You should make an effort to evaluate the marketing of your investment property by putting yourself in the shoes of the demographic that you are trying to attract.

4: Check the property manager’s authority to spend

You will normally be required to keep a fund or account open for the property management so that they have access to the funds necessary to run your properties. You will be responsible for ensuring that the fund is always greater than a particular amount, which your property management will specify.

The power to spend refers to the portion of this fund that the property manager is allowed to spend on your behalf without first obtaining agreement from you. It is crucial to keep this in mind since you do not want to be concerned with little problems and repairs, but you should be aware of substantial financial requirements.

5: Take lots of time, and ask clarifying questions!

Reading the rental property management contract in a calm setting while devoting a substantial amount of time to the task is the most effective approach to getting a satisfactory comprehension level.

You should ask the property management any questions you have along the journey to clarify any areas that are unclear in the contract. You will discover that the vast majority of property managers are not out to get you and are delighted to be of assistance!

6: Luckily, you don’t have to read everything in-depth

You don’t need to spend an excessive amount of time on those aspects of the contract because big portions of it will be standard in accordance with government regulations. Check that they’ve been incorporated in the right way, and pay attention to your organisation’s aspects.

7: Check for red flags!

Typically, the data included in the rental property management contract include the license number as well as the expiration date of the license. In addition, on the website of the relevant government agency, you may check the license.

You need to make sure that the data is up to date and not from the past.

As a last consideration, you want to make certain that you get a copy of the residential property management contract that all parties have completely signed within a month’s time.

Signing up with a new property manager

The work of reading through and analyzing a residential property management contract may appear to be a laborious one; yet, the duties that appear to be the most tedious are often the one that turn out to be the most vital. Your contract is no exception!

What you will be responsible for is the single most important aspect of the agreement that you must fully comprehend. Ask about the number of inspections that the property management will perform each year and whether or not they will charge you any additional fees for this service. Check to see if your agreement is covered by all that is included in the contract. You need to be informed of the repercussions of switching property managers or terminating the agreement early. Some property managers would charge you a few hundred dollars, and others may even charge you the total fees they would have earned for the remaining time period.

The power to spend refers to the portion of this fund that the property manager is allowed to spend on your behalf. The vast majority of property managers are not out to get you and are delighted to be of assistance!

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