small business bookkeeping services

How Much Should A Small Business Spend On Bookkeeping And Accounting?

If you own a small business, keeping track of your financial records is not an expense you want to incur.

However, determining whether your accounting costs are on track might be difficult. What should accounting cost a small company? The solution is not as straightforward as it may appear.

The price you pay will be determined by the type of accounting assistance your small business need.

For example, are you looking for a bookkeeper, accountant, or CPA (Certified Public Accountant)? Each has different fees, and the overall sum a small business pays will be determined by the speciality chosen and the amount of work to be completed.

Are you overpaying for your small company accountant? Examine the cost of an accountant and whether your accounting bills are excessive.

Millions of entrepreneurs rely on small company accountants to help them start, run, and grow their enterprises.

In addition, accountants can be a valuable asset to your company’s operations, with responsibilities ranging from data collection to financial advice.

Your immediate impulse may be to pay accountants whatever quote they provide in order to keep your business running properly. But when are you overpaying for small business accounting services?

Examine your accounting costs if you’re looking for ways to save money in your firm. Ask yourself these questions to see if you’re spending too much in small company accounting fees.

As a small business owner wanting to cut costs, you may be unsure whether or not to engage an accountant. With so much corporate accounting software available, you may believe that accounting services are an unnecessary expense.

However, even if you’re an expert with your accounting software, there may be financial insights that your company is losing out on that an accountant can provide.

However, how can you decide whether or not you need to hire an accountant for your small business? What’s more important, how much does an accountant charge? To address each of those issues, a number of distinct elements are at play.

We’ll go through those aspects, and how they affect the average cost of accounting services for small businesses, so you’ll know when you need a business accountant, where to get one, and what kind of accountant fees to expect.

Hiring an Accountant: When Does Your Business Need One?

First, examine the advantages of hiring an accountant for your small business. A business accountant, often known as a certified public accountant (CPA), can help with a variety of tasks, including:

  • Creating accounting and bookkeeping systems
  • Keeping track of finances
  • Advice on tax planning
  • Getting your business taxes ready and filed
  • Creating certified financial accounts or auditing the books of your company
  • Providing business advice to help you run your business more efficiently.
  • Putting together a personal financial strategy

Even if you think you can handle any of these responsibilities on your own or with the help of your accounting software, there may be good reasons to hire an accountant. Business taxes and audits are two of the most typical reasons.

These procedures can be hard and time-consuming, and you certainly don’t want to make any mistakes. Working with a professional accountant who is familiar with these procedures can save you time and money.

An accountant may also assist you with actual accounting work and planning and providing sound financial advice for your company.

Although you may not require the services of an accountant throughout the year, it is worthwhile to consider working with one when you do.

Whether you need an accountant to help you set up your accounting and bookkeeping software when you start your firm or you need help with yearly business taxes, there are many reasons (all of which are valid) to hire an accountant.

Don’t forget that delegating some of these crucial tasks to an accountant frees up your time to focus on other aspects of running and expanding your company.

What’s the Difference Between Accounting And Bookkeeping?

Understanding pricing requires a solid foundation in both bookkeeping and accounting, therefore familiarity with both is essential. Bookkeeping and accounting are two terms that are sometimes used interchangeably; nonetheless, there is a significant gap between the two.

The payment of bills, receiving payments, recording transactions, ensuring payroll accuracy, and conforming to state and federal standards are some of the compliance-related concerns that keep many young, fledgeling businesses up at night. Your company is going to reach a turning point at some point in the not too distant future, and when it does, you will start putting a higher priority on the requirement for timely and accurate financial reports and intelligence.

In order to make decisions based on the information provided by the data, you will require more advanced bookkeeping skills, accounting that is based on accruals, as well as management or managerial accounting.

So decide whether you need compliance – basic bookkeeping – or if you’re ready to advance to full-service accounting, which will help you raise profitability, enhance cash flow, and grow your business.

They need very different degrees of work and knowledge, and full-service accounting, as you might expect, is far more expensive. Most businesses, on the other hand, are quick to recognise the value and receive an immediate return on investment.


In Australia, we’ve written extensively about what a bookkeeper performs. A bookkeeper’s primary responsibility is to maintain a consistent record of a company’s transactions. This comprises:

  • At the conclusion of each month or week, record financial transactions and reconcile accounts.
  • Keeping track of debts and paying them on time
  • Invoice creation and distribution
  • Payroll processing and recording
  • Keeping track of sales taxes and submitting returns

The bookkeeper’s job is to ensure that all transactions are accurately documented. The difficulty of this job is determined by the size of the company, the number of transactions to be recorded, and the type of transactions to be recorded.

tax chart


The term “accounting” refers to the operations that make use of the information gathered by the book-keeper in order to provide reports and details at a higher level. The following services are included in these packages:

  • Getting ready to make revisions to entries to record information like inventory adjustments, tax estimations, and other accruals (expenses that have occurred but have not yet been recorded by the bookkeeper).
  • Financial statement preparation and analysis to assist the business owner in making decisions
  • Income tax returns to be completed
  • Tax preparation
  • Business consulting

Accountants want to help business owners understand their financial reports so they can make smart, educated decisions.

They’re also vital in lowering taxes whenever possible.

When Is The Right Time To Outsource Your Accounting?

When it comes to determining when your small business should outsource its accounting, the answer isn’t always clear. However, if you spend more than 100 hours a year (or even 30 hours a year) on federal taxes, it’s reasonable to say that it’s time to outsource.

That would be one thing if it was just your time. Accounting and taxes, on the other hand, are not just time-consuming but also dangerous.

All too frequently, businesses and their owners find themselves in hot water because of little accounting errors that grow into major issues. After all, there are both commercial and public agencies specialised to financial investigations.

Even entrepreneurs who majored in business or finance will never be able to run a developing company and maintain their books like a skilled accountant.

How Much Does a Bookkeeper Cost?

A bookkeeper earns around $41,000 per year on average, according to PayScale, a website that provides income and compensation information for a variety of businesses. According to PayScale, the average hourly rate is $16.67.

A book-keeper does not need to have any kind of official education or training. Because of this, the remuneration is low in compared to that of an accountant; hence, employing a book-keeper may be a more cost-effective solution for many smaller businesses.

If the bookkeeping needs of your company at the moment are rather straightforward, you will need to decide whether to keep the bookkeeping in-house or whether to outsource it. If you want to employ and oversee a book-keeper, one of the first things you will need to determine is whether or not the position calls for a book-keeper who is on the clock full-time and is paid accordingly. If you decide to outsource your bookkeeping, you have several options to choose from, including local bookkeeping services, local CPA companies that offer accounting services, and specialised national outsourced bookkeeping organisations.

If you need assistance with your bookkeeping, please contact us at (03) 8568 3606 or [email protected].

There is a wide range of prices for bookkeepers who work part-time. The hourly rate of pay for internal part-time bookkeepers differs according to the nature of the activity as well as the location. They are typically in charge of essential bookkeeping activities, which require close supervision and ongoing maintenance.

If you are able to keep up with your work and some of the accounting each month but feel as though you could use some additional assistance, hiring a book-keeper on a part-time basis may be the best option for your company. They are able to enter receipts, maintain personnel timesheets, and keep track of accounts receivable and payable. When management decides to hire a book-keeper on a part-time basis, they are still required to have someone audit the bookkeeper’s work.

Quite sometimes, businesses will attempt to train an office manager or another employee to act as a book-keeper on a part-time basis. Even though this strategy has the potential to be successful and is frequently the least expensive option on paper, there is a risk involved if the productivity of the part-time employee or office manager is lower than expected. And the cost of oversight, which is often calculated based on the amount of time invested by the owner, can be rather high.

Through conducting market research, you can discover the amount of money paid in accounting costs by other small business owners and your competitors.

Keep in mind that no two firms are the identical, and as a result, your costs will differ from those of other companies in your field and the demands placed on you specifically. On the other side, being aware of the averages can offer you with a price range that you can work within. How your tax expert determines and collects their fees is one of the most crucial issues you should ask them.

The cost of hiring an accountant is established by the provider of the service. Some vendors determine the cost of their services based on the number of hours worked, while others use a fixed rate, and still others use factors such as the company’s annual revenue. As the size of the company increases, the cost structure could get more intricate.

The most important thing is to make sure that your accountant is familiar with your business, its goals, and the ways in which they can assist you in attaining those goals. How well your bookkeeping is organised is another factor that will impact how much it will cost to hire an accountant. To begin, you must have inputs that you can trust in order to produce good outcomes.

We are unable to provide you with the guidance that your accounting costs should constitute “X percent” of your total revenue.

To overlook the peculiarities of your particular firm and the standards for financial reporting would be irresponsible.

For example, if you need highly technical controller monitoring and advanced reporting—for example, if you have significant job cost reporting requirements or challenges with inventory management—you will want a higher level of competence among your team. This is because you will need to be able to monitor and report on the performance of the controller.

This will directly result in an increase in the cost of the project because you will be obliged to pay for that level of experience and training. If you choose to undertake extremely simple monthly reconciliations on your own, the labour costs associated with doing so will be significantly reduced. Nevertheless, there are extra facets that need to be investigated, particularly in reference to the expenditures that are involved.

How Much Does an Accountant Cost?

Let’s answer the question, “How much does an accountant cost?” and break down what kind of overall charges you can expect and what small company accountant fees look like now that we’ve explored the services an accountant can provide and a few reasons why you might consider employing one.

Cash Flow

As you might expect, it’s impossible to come up with a precise figure and say, “This is how much an accountant costs a small firm every year.” The final cost of an accountant will be determined by a number of factors, including the fees charged by the individual accountant you choose, the details of your business and its demands, and how often you need accounting services.

To clarify, accountant fees, like most service-based professions, will vary depending on the accountant. Most accountants bill on an hourly or per-service basis. This means that an accountant could charge you an hourly cost regardless of the service provided, or a flat rate for a specific task, such as filing your taxes, regardless of how long it takes. It’s difficult to determine a precise average for accountant hourly rates, and the value you discover may differ depending on the source.

In general, a business-specific accountant will charge more than a typical, everyday personal accountant.

CPAs’ fees may also be higher due to the additional credentials required to become qualified. Similarly, an accountant with 20 years of expertise in the profession may charge more than someone who is just beginning out. Furthermore, if you require industry-specific expertise or operate your business in a large city, expenses will almost certainly be greater.

As previously stated, the overall cost of accounting services will be determined by your accountant’s fee and the services your company requires.

For example, the cost of assisting your firm with easy, normal accounting chores will be less than if you require assistance with lengthier, more sophisticated accounting duties. Furthermore, if you employ an accountant on a monthly basis, your yearly cost will almost certainly be higher than if you hire an accountant for a one-time assignment.

Apart from the actual cost of the accountant, it’s also crucial to mind the various charges associated with this process. You’ll need to devote time to identifying and hiring an accountant, organising your books, and getting started with them. If you’re trying to budget accounting services into your business’s finances, don’t forget to include in the cost of any accounting or bookkeeping software you employ.

Traditional Costs Of Bookkeeping And Accounting (Billed Hourly)

An hourly fee is the most typical and traditional form of billing for bookkeeping and accounting services. The bookkeeper or accountant will keep note of the time they spend on your firm in 0.1-hour increments, sum it up, and then apply their hourly charge-out rate.

Your bill has arrived! This implies that if your bookkeeper or accountant answers the phone, responds to your email, or works on your file in any way, you are on the clock.

This means that the cost of the services will vary based on how long your bookkeeper or accountant took to perform them.


Examine the cost of an accountant and whether your accounting bills are excessive.

The overall sum a small business pays will be determined by the speciality chosen and the amount of work to be completed. Examine your accounting costs if you’re looking for ways to save money in your firm.

There are many good reasons to hire an accountant for your small business. Business taxes and audits are two of the most typical reasons.

Delegating these tasks to an accountant frees up your time to focus on other aspects of running your company. Knowing the difference between bookkeeping and accounting is crucial in understanding pricing. A bookkeeper’s primary responsibility is to maintain a consistent record of a company’s transactions.

Full-service accounting, as you might expect, is far more expensive. Most businesses are quick to recognise the value and receive an immediate return on investment.

When is the right time to outsource? A bookkeeper earns around $41,000 per year on average, according to PayScale. No formal training is required for a bookkeeper. Part-time bookkeepers’ hourly pay varies depending on the work description and region.

They are usually in charge of vital bookkeeping tasks.

The cost of an accountant is determined by how well your bookkeeping is organised. Most accountants bill on an hourly or per-service basis. It’s impossible to come up with a precise figure and say how much an accountant costs a small firm. Costs can become more complicated as the company grows. In general, a business-specific accountant will charge more than a typical personal accountant.

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